No-heat and no-cool emergencies
Follows your rules and alerts your on-call tech right away, with the address and what’s wrong.
For HVAC companies
Never miss another no-heat call.
A custom AI phone agent that answers every after-hours call, sends emergencies to your on-call tech and books the rest for the morning. Fully built and managed for you.
Emergencies escalatedTo your on-call tech, right away
Service calls bookedOr a callback scheduled
Live in 6 daysAfter one short call
Keep your numberOr get a new one
Rated 4.9/5 by our customers
Free consultation, no commitment
Request your HVAC agent.
Tell us about your business. We reply within one business day to plan your agent.
Request received.
We’ll email you within one business day to plan your agent.
80%of callers sent to voicemail hang up without leaving a message
62%of calls to small businesses go unanswered
82%of people call a competitor when a business doesn’t pick up
Sources: Forbes; 411 Locals call study; CallRail consumer survey.
Why it matters
The first company to answer gets the job.
Most after-hours callers won’t leave a voicemail. Your AI agent picks up every call instead.
Without Adaptify
Voicemail- A homeowner calls: the furnace stopped working
- It goes to voicemail
- They call the next HVAC company on the list
- No message left
- No callback
- No booking
With Adaptify
Answered- A homeowner calls: the furnace stopped working
- Your AI agent answers right away
- Your on-call tech has the address and the details
- Answered
- Details captured
- Tech on the way
What it handles
Built for the calls HVAC companies get.
We set up your agent around your business: your services, your service area and your rules.
Service calls and tune-ups
Books repairs and seasonal maintenance, or schedules a callback for the morning.
Quotes for new systems
Takes the details for replacement and install quotes and books a callback. It only shares prices you approve.
Service area and hours
Answers where you work, when you’re open and what you service, the same way every time.
Maintenance plan members
Takes messages about existing visits and plans and flags them for your team.
Every call logged
Listen to the recording or read the transcript of any call in your dashboard.
Example call
Emergencies reach your tech in minutes.
You decide what counts as urgent and who gets contacted. The agent collects what your tech needs before passing the call on.
- Name, address and callback number
- What’s wrong and how urgent it is
- Sent to the on-call contact you choose
HomeownerIncoming call · 10:12 PM
UrgentCallerHi, our furnace stopped working and it’s getting really cold in here. Can someone come out tonight?
Your AI agentI’m sorry, that sounds uncomfortable. I’m alerting our on-call technician right now. Can I confirm your address and the best number to reach you?
Sent to your on-call tech
How it works
Live in 6 days. Fully done for you.
You tell us about your business on one short call. We build, test and launch your agent.
- 1
Day 1 · Your part, 30 minutes
Onboarding call
Tell us your hours, services, common questions and what counts as urgent.
- 2
Days 2–5 · Our part
We build and test
We write what it says, pick the right voice, set the rules and test it on real-life calls.
Day 6 · Live
You go live
We connect the agent to your phone line with you. From that night on, every call gets answered.
Pricing
Simple pricing.
A one-time setup, then a monthly plan that keeps your agent running and improving. Call minutes as you use them.
Start here
One-time setup
Done-for-you setup
$600one-time
We build, test and launch your agent. Nothing for you to set up.
- 120 call minutes free to get started
- Custom agent built for your business
- Script, voice and call rules done for you
- We connect it to your phone line with you
- Your dashboard with all your call logs, transcripts and recordings
- Live in 6 days
Monthly
Agent Maintenance
$400/ month
We keep your agent sharp, safe and up to date.
- Support whenever you need it
- Agent updates whenever you need them
- New rules for what your agent should and shouldn’t say
- Upgrades to the latest, smartest AI
- Regular tweaks so it books more callers
- Cancel anytime
$0.25 per call minute
You only pay for the minutes your agent is on calls, after your 120 free minutes. Top up anytime from your dashboard.
Approve it or pay nothing
Nothing goes live until you approve it. If you’re not happy with your agent before launch, you get your full $600 back.
All prices in USD. No long-term contract.
Can it tell an emergency from a routine call?
Yes. You decide what counts as urgent, like no heat in winter, no cooling in a heat wave or a gas smell, and who gets contacted. The agent follows those rules on every call.
Can it book service calls and tune-ups?
Yes. It books appointments or schedules a callback, depending on how you like to work. Every booking shows up in your dashboard.
Will it quote prices to callers?
Only what you approve. You can set it to share your diagnostic fee or standard prices, or to never quote prices and book a callback instead.
Does it work during the busy season?
Yes. It answers every call at the same time, so a cold snap or heat wave never sends callers to voicemail.
Can I keep my business number?
Yes. Keep the number you have today and we set it up so after-hours calls go to your agent, or we give you a new number.
How much does it cost?
$600 one-time for setup, which includes 120 free call minutes. Agent Maintenance is $400 per month. Extra minutes are $0.25 each. No long-term contract.
Be the HVAC company that picks up at 10 PM.
Your custom AI phone agent, built for your HVAC business and live in 6 days.
Approve it or pay nothing. Full refund if you’re not happy before launch.